It is a busy day, and you are in the middle of four different projects when it comes time to drop everything you are doing and attend an audio conference. You enter the conference and proceed to spend the next 45 minutes listening to two people go back and forth about a topic that has nothing to do with you.
Oftentimes, there is a fine line as to whether a topic deserves a conference in the first place. Many conferences can easily take place over email or be worked out between two people at a time. It is important to remember that while conferences are a great way to host group meetings, an unnecessary meeting can waste the time of colleagues and workers and can actually impede daily production.
In addition to determining if the time is right for a conference call, think about who you are inviting and ask yourself if those people really need to be on the call. Good management is getting the right information to the right people—not spamming everyone and their brother with everything. So as you put your invite together, make sure you have the right people coming to the meeting that will help you obtain your desired outcome.
And when you talk about sharing the right information, consider adding web conferencing to your meetings. When you do that, a whole workforce can join over a single interface that is easy to set up and navigate. Here, attendees can have access to text, audio and video presentations in real-time over the Internet. It is a way of collaborating in a group setting, rather than simply through voice communication. Direct input can be entered and seen by multiple people, so that ideas can be viewed with ease.
Want to learn more about how you can get the whole group communicating during a conference call? You can find more information here.