Effective March 2015
InterCall is a leading provider of conferencing and collaboration services. We value the privacy of our customers, users, and any individual who accesses or uses the InterCall websites, products, and services (collectively, the “Services”). This Statement discloses InterCall’s practices with respect to the collection, processing, use and disclosure of user information. This Privacy Statement applies to all Personal Information and Sensitive Personal Information collected and processed by InterCall whether in electronic, paper or verbal format. Throughout this Statement, if you are based in the EMEA region, the term “InterCall” predominantly refers to InterCall Conferencing Services Limited (a company registered in England and Wales with registered number 2775270 and whose registered office is at Building C, Imperial Gate Business Park, Barnwood, Gloucester, GL4 3HX, UK), except where the relevant Services are provided by another InterCall group company, in which case references to InterCall shall, in respect of those Services, be references to that InterCall group company. As InterCall is a global provider, the provision of the Services to users may also require Personal Information to be shared with other InterCall group companies around the world. All such InterCall group companies are bound by privacy policies, confidentiality and data transfer agreements as appropriate. In addition, InterCall Inc. adheres to the Safe Harbor Framework concerning the transfer of Personal Information from the EEA and Switzerland to the United States.
In this Privacy Statement, "Personal Information" is any information or data that can be reasonably linked to a data subject, or to a specific computer or other device. "Sensitive Personal Information" is a subset of Personal Information and is data about children, financial information, health information (including PHI as defined by the Health Insurance Portability and Accountability Act), Social Security or other national identification number, racial or ethnic origin, political opinions, religious beliefs, trade union membership, sex life, criminal convictions, and precise geolocation data.
In connection with the access and use of the Services, you may choose to provide us with your Personal Information when, among other things, you register on the InterCall website, use one of our Services, fill out a survey, register to attend a seminar; make a request for information, ask to be included in an email or other mailing list; or enter a sweepstakes or contest through the InterCall website or more generally when you submit your Personal Information to InterCall for any other reason. We may also capture your telephone number when you use our Services.
Please be aware any information you choose to share on any publicly available portion of the Services or with third parties, including without limitation your personal page, chat messages, forum posts, blogs, resumes, job applications, business cards, or any other information you provide may be collected and used by third parties or other attendees without restriction.
InterCall will use the Personal Information you provide us in these circumstances to the extent required for the delivery of the Services (such as account set up, billing, debt-collection, customer services, reporting), to satisfy InterCall's legitimate business interests (such as customer analysis, fraud-prevention and internal marketing study and analysis) and to provide information you request from us ("Primary Use").
InterCall may provide your Personal Information to business partners or third party suppliers that assist InterCall in processing such Personal Information for Primary Use (such as partners or agents who are involved in delivering the Services you have ordered or used, credit-reference agencies, fraud-prevention agencies, business-scoring agencies or other credit-scoring agencies, debt-collection agencies or other debt-recovery organizations). Unless you instruct us not to do so, and unless prohibited by law, InterCall (either directly or using business partners or third parties used by InterCall) may also use the Personal Information you provide us to contact you regarding additional or new services and features offered by InterCall, special offers by InterCall, or important information regarding InterCall ("InterCall Secondary Use").
InterCall requires any such business partners or third parties used to assist InterCall for Primary Use or InterCall Secondary Use to enter into agreements with InterCall including contract terms substantially the same as those contained in this Privacy Statement, prohibiting disclosure of the Personal Information to others and restricting its use in providing the contracted Services of InterCall.
InterCall may also provide your Personal Information to business partners in case you purchase services of third parties from InterCall ("Third Party Services"). Third Party Services are not directly controlled operated or maintained by InterCall and InterCall's Privacy Statement does not apply to such Third Party Services. Any use of Third Party Services is subject to the privacy statement of the Third Party Services providers. For any Third Party Services you purchase from InterCall, we recommend you consult the respective privacy policies of the Third Party Services providers to determine how they will handle your Personal Information.
InterCall may also provide your Personal Information to other companies who may contact you regarding products, services, and offers that may be of interest to you, but that are not directly related to the Services or the InterCall website ("Third Party Secondary Use"). Third Party Secondary Use is subject to the privacy statement of such other companies.
InterCall may also use your Personal Information to create anonymous data records or aggregations of data, to perform statistical analyses and for other purposes, by omitting or removing information that makes the data personally identifiable to you.
InterCall will keep your Personal Information for as long as we have to by law. If there is no legal requirement, InterCall will keep your Personal Information no longer than strictly required for legitimate purpose for which it was collected.
Any Sensitive Personal Information you provide us will only be used to implement the specific activity or event it was submitted for and will then be destroyed.
As we noted above, we will not use your Personal Information or Sensitive Personal Information for any Third Party Secondary use unless you affirmatively choose to participate in such Secondary Use. You may also stop delivery of informational or promotional mail from us by following the instructions included in the informational or promotional mail itself.
When you register to use any of the Services offered by InterCall, InterCall will send you a confirmation of your registration showing the Personal Information we obtained from your registration. Also, we will take reasonable steps to give you the opportunity to correct inaccuracies in the Personal Information we retain concerning you and delete Personal Information concerning you upon your request, unless the burden or expense of providing access would be disproportionate to the risks to your privacy or where the rights of persons other than you would be violated. To correct inaccuracies in your Personal Information or delete your Personal Information, or for any other questions, please contact our privacy team through the directions at this link, or by mail, as directed in the “Contact Us” section, below.
You are informed and hereby consent that the whole or any part of your Personal Information in connection to the Services, may be processed by InterCall and its affiliates and subcontractors in the United States, in the European Union and the rest of the world, and may be transferred outside the country in which you provided the Personal Information.
InterCall shall take reasonable steps to protect your Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction. The Personal Information we collect from you is stored in operating environments that employ reasonable security measures and that are not available to the general public. InterCall is not responsible for unauthorized access to such Personal Information by hackers or others who obtain access through illegal measures, in the absence of negligence on the part of InterCall. Further, some other websites you may access through the InterCall website may have different security practices and you should familiarize yourself with those practices. InterCall cannot guarantee the security of Information transmitted via the Internet. You are responsible for the confidentiality and security of passwords InterCall issues to you. If you believe a third party has obtained your password in an unauthorized manner, please notify InterCall promptly.
InterCall shall only process Personal Information in a way that is compatible with and relevant for the purpose for which it was collected or authorized by the individual. To the extent necessary for those purposes, InterCall shall take reasonable steps to ensure the Personal Information is accurate, complete, current and reliable for its intended use.
In connection with the Services, and if applicable, you and InterCall shall at all times ensure compliance with any privacy and data protection laws including those in the United States (including but not limited to the Gramm-Leach-Bliley Financial Services Modernization Act, the Health Insurance Portability and Accountability Act and the Fair Credit Reporting Act), in the European Union (including but not limited to Directive 95/46/EC and relevant EU member state legislation), in the Asia-Pacific Economic Cooperation (including but not limited to the Privacy Act along with the Australian Privacy Principles, Singapore’s Personal Data Protection Act and Hong Kong’s Personal Data (Privacy) Ordinance) and anywhere around the world.
InterCall uses a self-assessment approach to assure compliance with this Privacy Statement and periodically verifies the statement is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented and accessible and in conformity with its principles. If at any time you believe we have acted contrary to this Privacy Statement, please contact our privacy team through the directions at this link, or by mail, as directed in the “Contact Us” section, below, and we will take steps to investigate and will use reasonable measures to solve the problem. If a complaint or dispute cannot be resolved through our internal process, we agree to dispute resolution using BBB EU Safe Harbor as a third party resolution provider for disputes arising with regard to privacy in the EEA and Switzerland. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by us, please visit the BBB EU Safe Harbor website at www.bbb.org/us/safe-harbor-complaints.
We may disclose Personal Information if required to do so by law or in the good-faith belief such action is necessary: (a) to conform to the edicts of the law or comply with legal process served on us or our affiliates; (b) to protect and defend our rights or property or those of our customers and their users; (c) to protect the personal safety of our customers and their users or the public; or (d) in connection with a merger, consolidation or sale of substantial assets of InterCall. As we continue to develop our business, we might buy or sell assets related to our business. In such transactions Personal Information generally is one of the transferred business assets. Also, in the event InterCall or substantially all of its assets are acquired, Personal Information will be one of the transferred assets.
Please understand, in addition to collecting Personal Information, InterCall may also gather information that does not personally identify you regarding your use of the InterCall website ("Anonymous Information"). The Anonymous Information we collect regarding your use of this website may be used by us to measure the effectiveness of our marketing efforts, for improving the Services we offer to you, or to improve the InterCall website. Generally, you will not be aware when such Anonymous Information is being collected about you. It may be collected in various ways, such as through traffic data or direct surveys of our customers and may entail the use of, among other things, cookies, IP addresses, or other numeric codes used to identify the computer or other device used to access the InterCall website.
Cookies are typically classified as either session Cookies or persistent Cookies depending on whether they expire at the end of a browser session (from when a user opens the browser window to when they exit the browser) or they can be stored for longer.
Please note that you may browse some InterCall websites without accepting Cookies from InterCall; however, you may not be able to take full advantage of the functionality of the InterCall website or the Services if you do so. Other Services, particularly those which require a login and password, require Cookies and cannot be used when you have disabled Cookies in your browser. For more general information you can visit www.allaboutcookies.org.
InterCall does not track the non-InterCall website activity of any internet user with Do Not Track browser settings engaged.
Some Services of InterCall, including in particular virtual event Services allow certain third party organizers and contributors to host virtual events (each, a "Sponsor"). InterCall collects the information described below on behalf of such Sponsors. You should consult the privacy policies of each relevant Sponsor to determine how they may handle your Personal Information.
For virtual event Services, depending on the type of event, some of the following fields may be displayed throughout the event: first and last name, company, user ID, and user avatar/image. The Sponsor may enable attendees to search for and find other attendees based on a user's registration information. If you associate your actual name or other personally identifiable information with your user ID, the people to whom you have revealed such information will be able to personally identify your activities on the event. In addition, any Personal Information you choose to share on any publicly available portion of a virtual event may be collected and used by others without restriction. Resumes or curriculum vitae that you have posted to or within a virtual event may be available to all Sponsors of any booth, even if you have not filed a job application with such Sponsor. You should consult the respective privacy policies of these Sponsors to determine how they will handle your Personal Information. This Privacy Statement does not apply to such Sponsors or their use of your Personal Information. InterCall does not control Sponsors' use of your Personal Information. If you would prefer that InterCall not disclose your Personal Information to any such Sponsor, please contact our privacy team through the directions at this link, or by mail, as directed in the “Contact Us” section, below. Please be reminded, however, that any Personal Information you publicly display or share or that is accessible through the event may already be in such Sponsor's possession, despite such opt-out choice.
The website may contain hyperlinks that can take you to websites run by third parties ("Third-Party Websites"). Any hypertext or other links to Third-Party Websites from the website are provided solely as a convenience to you. If you use these links, you will leave the website. InterCall has not reviewed all of these Third-Party Websites and does not control and is not responsible for any of these websites or their content or practices. Thus, InterCall does not endorse or make any representations about them, or any information, software, or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the Third-Party Websites linked to the website, you do this entirely at your own risk.
Remember, this Privacy Statement only applies to InterCall. When you are no longer on an InterCall website, you may encounter different privacy and security practices and you should familiarize yourself with those practices each time you visit a new website.
InterCall reserves the right to modify this Privacy Statement at any time. Please therefore read through this Privacy Statement. Your continued use of the website and the Services signifies your assent to such modifications.
If at any time you believe InterCall has not followed this Privacy Statement, or if you have questions, comments, or complaints regarding this Privacy Statement, please contact our privacy team. By mail, we can be contacted at:
Janette Nelson, Vice President & Deputy General Counsel.
11808 Miracle Hills Drive
Omaha, NE 68154